Byrne & O’Sullivan Solicitors LLP
Privacy Policy
We Byrne & O’Sullivan Solicitors LLP take privacy very seriously. This statement sets out how we as a data controller collect and process personal data about:
- Visitors to our websites;
- Individuals who apply for jobs through our websites;
- Subscribers to or users of our on-line services;
- Individuals who we communicate or interact with in the course of our business;
- Individuals whose personal data is provided to us in connection with the provision of our services;
- Individuals who attend events which we organise or sponsor;
- Individuals who are employed or engaged by suppliers of goods or services or parties tendering to provide goods or services.
“Our websites” includes this website, all our associated sites (such as knowledge sites and blogs and social media pages) (if any). This statement also sets out information about data subject rights and our obligations under Data Protection Law.
At times we invite or request individuals to provide us with their personal data through our websites or at events. In addition, individuals may volunteer their personal data to us by telephone, via our websites, at events or e-mail.
In the course of our practice and whilst providing services, we also receive personal data directly or indirectly including from publicly accessible sources. Categories of such personal data may include names, addresses, contact information and other information relevant to facilitate us in providing the services in practice. We may also receive personal data directly or indirectly where an individual works for or represents one of our suppliers or is a party tendering to provide goods or services to the practice in connection with the services or goods we receive from that supplier. Categories of such personal data include names, addresses, contact information, your job title, your IP address or correspondence with you or with the supplier you represent, financial information or other information relevant to the receipt of those services or goods. If we need you to provide or permit you to access our systems, or premises for security reasons this may be monitored and recorded and we may retain your identification photograph.
Any information provided to us in the course of provision of our services is the subject of client confidentiality obligations and protected by legal professional privilege.
Collection of Information
Byrne & O’Sullivan Solicitors LLP
How We Use Personal Data
The purpose for which we use personal data and the legal basis for why that processing is necessary is as follows:-
- Communicating with you, our clients or other persons in the course of our business, this is to fulfil our obligations to you under our contract with you or to support our legitimate interests in organising events, managing and improving our business and services and providing services.
- Providing services to clients and managing and improving our business and services for the same reason as above.
- Maintaining and operating our websites. This is for the purposes of managing and improving our business and services and providing services in a legitimate manner.
- Use of images obtained through film/photographs for the same reason as outlined above.
- Marketing our practice. This is to support our legitimate interests in organising events, managing and marketing our business and improving services to our clients.
- Processing of job applicants. This is for the purposes of entering into a contract with the data subject in the ordinary course of our business and the provision of services to our clients.
- Managing the goods and services we receive to include security, access to our systems and premises, payment of invoices and assessment of our suppliers. This is to fulfil our obligations under our contract with our suppliers, to support our business and ensuring the protection of our systems and premises.
- The prevention and detection of fraud, money laundering and other crimes or for the purpose of responding to a binding legal order. This is to comply with our legal obligations.
- The transfer of information to third parties to include service providers. This is to support the management and improvement of our business and services and providing services to our clients in a legitimate fashion.
- Public interest reasons in the area of public health. This is to comply with any legal or regulatory obligations and any public health requirements.
We retain personal data for as long as necessary and only for the purposes for which it was collected as required by law or a regulatory guidance to which we are subject and for the defence of any legal claims that may be brought by or against us.
Personal data about job applicant candidates shall be retained for no more than one year. Health data collected in the context of managing health epidemics or pandemics will be retained for as long as is necessary. These retention practices may be reviewed and updated from time to time in line with best practice and legal policy and requirements.
Disclosure of Information
Personal data held by us may be disclosed to:
- Third parties, including cloud service providers who provide a service to us.
- Public authorities where we are required to do so by law.
- A third party where we are under a legal obligation to transfer to that third party or where it is provided on behalf of a client who is under such legal obligation.
- A prospective purchaser or seller of any of our assets or business.
- Third parties where necessary to protect the vital interests of the data subject or another natural person.
- Any such other third parties in the normal course of the provision of legal services and marketing of the practice.
Links to Social Media
Our websites may contain links to and from other websites and/or such other social media. Any such third party websites and/or social media have their own privacy policy and Byrne & O’Sullivan Solicitors LLP do not accept any responsibility or liability for those policies.
Data Subject Rights
Where Byrne & O’Sullivan Solicitors LLP is a controller of your personal data you may request access to, rectification, removal of your personal data and/or restrictions on processing said personal data. Any such rights are subject to restrictions as laid down by law.
You have the right to lodge a complaint with the Data Protection Authority if you consider that the processing of your personal data infringes the GDPR.
Security
Byrne & O’Sullivan Solicitors LLP are committed to protecting the security of your personal data. We have a variety of security technologies and procedures to protect your personal data from unauthorised access and use. However, we cannot guarantee the complete security of our data base, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the internet. We have strict policies to ensure your privacy is safeguarded, which said policies are continuously reviewed and revised.
Any transmission of personal data is at your own risk and Byrne & O’Sullivan Solicitors LLP cannot guarantee the security of the personal data transmitted to our website. Once the data has been received we use security measures to seek to prevent unauthorised access or disclosure.
Changes to Privacy Policy
Byrne & O’Sullivan Solicitors LLP reserve the right to change this policy from time to time and at the practice’s discretion.